Summary The primary duties and responsibilities of the Program Support Assistant-Coordinator are to provide administrative, professional, technical support and assistance to the Assistant Chief Engineer, Maintenance and Operations Supervisors and other Facility Management staff in support of the St. Cloud Veterans Affairs Health Care System (STCVAHCS) Facility Management program. Responsibilities Duties include but are not limited to: -The incumbent is responsible for the planning and coordination of all office moves, signage, and building activations at the SCVAHCS and all CBOCs in coordination with the Engineering Technician and Chief of EMS. -To maintain effective furniture and ergonomic equipment availability, the incumbent will initiate all request actions for necessary items that are needed. -This will ensure the proper commitment of all requests prior to release of all furniture and ergonomic equipment moves. -All equipment requests and furniture packages will be replied to manually through Vista, Outlook, and telephone to assure all customer requests are fulfilled. -Incumbent will spend 40% of his/her time coordinating with multiple service lines, departments and shops including Service Line Directors to schedule and coordinate moves, furniture installations and signage to include approving and or denying requests up through Service Line Directors should policies and practices require it following Veterans Health Administration (VHA) Guidelines. -The incumbent maintains an appointment calendar for the coordination of furniture, scheduled meetings, and appointments based on personal knowledge of the workload and priorities. -Rescheduling of appointments will be done by personal initiative when it becomes apparent that they will not be able to meet previous schedules. -Incumbent scheduled meetings that will include conference room reservation and the set-up to accommodate unique needs. -The incumbent responsibilities will include a wide range of typing, scanning, photocopying, faxing, and collating of information. -This is an insurance for all appropriate project management records and files. -The incumbent will draft routine correspondence using routes as applicable. -All correspondence, literature reports, floor plans, etc. that need to be acted upon by other personnel will be routed as needed. -The incumbent provides management to complete move and reconfiguration projects following provided floor plans and is responsible for customer satisfaction on each assigned move, product delivery and install. Work Schedule: Monday through Friday, 8:00am to 4:30pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD904290 Relocation/Recruitment Incentives: Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/07/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Communicating effectively within an office environment; Utilization of various VA office automation software packages, such as Excel, PowerPoint, Maximo, Vista etc.; Interpreting and understanding established health care system rules, regulations, and procedures; Performing cost analysis to propose expenditures that are financially reputable. You will be rated on the following Competencies for this position: Analytical ThinkingComputer SkillsCustomer ServiceInternal Controls Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is performed in an office setting, divided between sedentary at a desk and being very active. Mobility will involve physically checking floor plans and spaces prior to assigning work and following up on completed work/work orders where ever moves, signage, set-ups and supplies are completed. Occasionally the incumbent will be subject to vigorous movement between buildings and or facilities at SCVAHCS and its CBOCs. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.
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