Position Summary The Culinary department at the College of Saint Benedict invites applicants for the full-time (1.0 FTE), benefit-eligible position of Office Manager. Under the supervision of the Director of Culinary Services, this position will be primarily responsible: Manage the software systems that supports CSB Culinary Services operations; Provide training on the use of culinary technology systems; Prepare accounts receivable and payable; Manage the cash funds for Culinary Services; Complete daily, monthly and calendar year end fiscal activities; Provide support to the Director of Culinary Services and general office duties for the betterment of the Culinary department; Support the summer housing program. The College of Saint Benedict (CSB) is a liberal arts college for women located in the central lakes area of Minnesota. The campus is minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities. CSB is a Catholic college in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The college is dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB. Learn more in our Institutional Statement on Diversity and in our brochure regarding Higher Education in the Catholic and Benedictine Tradition. With a total enrollment of approximately 1600 students, CSB has a unique coordinate partnership with Saint John's University (SJU), a liberal arts college for men. CSB and SJU are committed to the holistic transformational development of women and men within the context of a unified, coeducational experience. All students, faculty, and staff have the opportunity to experience and engage with the two institutions. For further information, see http://www.csbsju.edu/about . CSB offers competitive salaries and a comprehensive benefits program. Responsibilities - Manage the Culinary Services computer software system, CBORD/Odyssey PCS which assigns ID cardholders their privileges and access to CSB Culinary Services. Oversees the system and maintains the database, assign privileges, answer end user questions, and manage the maintenance of equipment. (CBORD/Odyssey PCS is a Windows based system that integrates all Culinary Service cashless activities & revenue generating transactions over the colleges network) - Manages and maintains all CSB board meal plan systems data which includes the downloading of data, updating individual accounts, prorating charges, monthly billing charges and closing of accounts as necessary. (CBORD/HMS) - Manages the point-of-sale system, MICROS®, which interfaces with Odyssey PCS, in all Dining locations at CSB/SJU. Provides support for PC hardware and software, maintains network systems, and troubleshoots network problems, terminal troubleshooting, system configuration, reports, and management of the MICROS® system. Provide cashier training to the student cashiers and support staff. - Responsible for the reconciliation and management of the cash funds for Culinary Services. - Oversee the time clock and scheduling system software. Coordinates the timecard approval process and submits timecards to payroll bi-monthly. - Complete accounts receivable, billing activities and submittal of journal entries for the departments of Good 2 Go, Gorecki Dining Center, and McGlynn’s to support the monthly and calendar year-end fiscal activities and reports as required for the Culinary department and CSB Business office. - Responsible for preparing reports that supports the needs of the Director of Culinary Services for the success of the Culinary Department. - Track and execute license renewals for the operations of Culinary Services. - Maintains the Culinary Services websites. - Assist with office functions including answering phones, walk-ins, orders office supplies, processes check requests, P-Card transactions, create meal plan brochures & signage and various department tasks. - Oversee office student worker(s) - Support summer housing programming by working with customers’ rooming lists, software program, billing, and visitors. - Perform other duties as assigned. Qualifications - High school graduate required. - Business or Accounting degree and/or experience preferred. - Experience or a willingness to learn Microsoft Office tools and accounting system software. - Ability to prioritize and manage multiple tasks. - Demonstrates good analytical skills and attention to detail. - Ability to learn quickly in a flexible environment with minimal direction. - Excellent oral, written and interpersonal communication skills. - Confidentiality, sound judgement, and discretion are essential in the performance of regular duties. To Apply Applications are accepted online by clicking on " Apply ”. Candidates are asked to complete the application form and submit a letter of application and resume. If you require an accommodation to participate in The College of Saint Benedict hiring process, please contact Human Resources at (320) 363-5500 or employment@csbsju.edu . It is the policy of SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. Saint John’s also utilizes E-Verify as part of its onboarding process to confirm work authorization. The College of Saint Benedict is an Affirmative Action/Equal Opportunity Employer.
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