Clerical, Class II — ECSE

POSITION:Clerical, Classification II TYPE OF POSITION:Hourly8hr/day clerical work schedule 12-monthHours may vary based on program needs REPORTS TO:Building Principals, immediate supervisor SUPERVISION:None QUALIFICATIONS:Required: High School Diploma or G.E.D., and two years general clerical and/or customer service experience; OR, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position Preferred: bilingual, Spanish or Somali POSITION SUMMARY:This class is the second level in the four level clerical group. Basic knowledge of applicable laws, regulations, and departmental policies and procedures are required at this level. Incumbents are responsible for performing the duties of a class I clerk as well as more complex clerical functions. Responsibilities may include data entry; compiling reports; transcribing meeting minutes; scheduling: creating basic documents and correspondence; ordering supplies; processing bulk mail; conducting research; utilizing specialized software; and performing basic quantitative quality assurance reviews. SALARY:$17.05/hr - $19.63/hr (subject to negotiated agreement and work experience) PROFESSIONAL RESPONSIBILITIES:Maintain accurate recordsCommunicate with families and publicContribute to the school and districtGrow and develop professionallyShow professionalismMaintain Confidentiality KNOWLEDGE:Modern office proceduresBasic principles and practices in assigned area of responsibilityCustomer service principles and practicesRecordkeeping principlesReport preparation methodsBasic mathematical conceptsFiling procedures and practicesEnglish language, grammar and punctuation SKILLS:Providing customer servicePreparing a variety of correspondence and computers and related software applicationsOperating modern office equipmentMaintaining recordsPreparing reportsCompiling and organizing data and informationReceiving and processing a variety of documents and informationProofreading typed materials and documentsAssisting with special events and activitiesProcessing routine forms and documentsPerforming routine mathematical calculationsCommunication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction ESSENTIAL DUTIES:Enters a variety of more complex data and information into databases, spreadsheets, and/or other related computer-based programs utilizing knowledge of applicable procedures, processes, regulations, and departmental policies and procedures; performs routine to complex data queries to obtain information related to assigned area of responsibilityCollects, compiles, and distributes a variety of notes, forms, and/or other information related to District and/or departmental activities and operations; analyzes, verifies, and validates information for completeness and accuracy utilizing knowledge of applicable regulations, policies, and proceduresProvides customer service by responding to requests for information from parents, students, staff, other school districts, private agencies, and/or the general public; communicates District policies and proceduresReceives and processes a variety of correspondence, forms, paperwork, lists, information, transcripts, applications, contracts, requisitions, timesheets, appointment requests, test results, meeting materials, and/or other related itemsFiles documents alphabetically, numerically, or by other prescribed methods; monitors and maintains files in accordance with established guidelinesMaintains a variety of records in assigned area of responsibility; organizes and compiles records in accordance with established guidelines; reviews records to ensure quality and accuracy of informationPrepares a variety of reports, lists, and/or other related information; reviews information for completeness and accuracy; researches discrepancies or incomplete information; distributes information to appropriate individualsAssists in coordinating and preparing for special events and activitiesMonitors, orders, and restocks office and informational supplies and materials, textbooks, exams, forms, and/or other related itemsOther duties as assigned PHYSICAL FACTORS:Frequent: walking, standing, sitting, hearing, talking, and seeing Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work. It is the prerogative of the District to assign staff so as to best meet the needs of the District.