Summary The primary duties and responsibilities of the Administrative Support Assistant are administrative and clerical tasks associated with maintaining and supporting the work performed within the Facilities Management (Construction) Projects Section. Assists the Lead Program Assistant, as well as provides guidance to the other Administrative Support Assistants in order to facilitate the efficient management of the Construction Program. Responsibilities Responsibilities include, but are not limited to: coordinating, planning, data collection and interpretation, preparation of documents/applications/reports, budgeting, and maintaining consistency in the St Cloud HealthCare System (STCHCS) construction program. Incumbent manages procurement schedules and tracks milestones. The incumbent independently prepares non-technical correspondence and reports in final form and prepares from rough draft correspondence, reports and statistical statements of a technical nature. The incumbent is knowledgeable and functionally adept in monitoring, tracking and reporting via the Invoice Payment Processing System (IPPS). The incumbent is responsible for obtaining project information, consolidating and reviewing for consistency, format, and grammar, all project applications, project tracking reports and databases, and other reports required of the Projects Section. Incumbent monitors the status of facility construction projects and initiates requests for timely capitalization, expensing, and/or disposal of real property, as appropriate. Incumbent manages and maintains STCHCS construction file systems to include hardcopy and softcopy documentation on systems. The incumbent arranges conferences and committee meetings, including coordinating time, space, agenda and notification of participants Work Schedule: Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD902730 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/07/2021. You may qualify based on your experience as described below Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: coordinating and/or planning technical activities of an office; data collection and interpretation; preparation of documents and reports; financial processes that might include accounting, budgeting, timekeeping; and tracking milestones; develop and maintain guidelines, policies and procedures. You will be rated on the following Competencies for this position: Analytical ThinkingComputer SkillsCustomer ServiceInternal Controls Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is performed in an office setting, mostly at a desk. The majority of the incumbent's duties are sedentary in nature with occasional walking, stooping, bending, reaching, and carrying light objects, as required. Walking from building to building on campus will be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
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