Proliant Dairy Ingredients is committed to providing the best dairy ingredient options for enhancing the value and effectiveness of our partners' products. We value quality in all we do; it is who we are. The purpose of this job is to provide accurate and timely administrative services, general office functions and other related duties in accordance with established policies and procedures.**JOB QUALIFICATIONS:**Education: High School Diploma or GED required.Experience: Prior administrative or clerical experience preferred.Stable work history.**JOB DUTIES:****Administrative Job Duties - 70%**+ Responsible for keeping timely and accurate files, records, and reports.+ Receive and distribute goods.+ Greets visitors, ascertain nature of business, and conduct visitors to employer or appropriate personnel. Maintain polite and professional communication.+ Answers telephone; gives information to or routes calls to appropriate personnel.+ Closes out Capital Projects for Accounting reasons.+ Enters data into Accounts Payable system, processes invoices for payment (checking for accuracy first) by creating the Purchase Orders and receiving the product in the Accounts Payable system.+ Verify information on invoice and forward to corporate office for payment. Also maintain electronic and hard copy filing system.+ Enter newly received raw material loads into AS400/Infor.+ Maintain positive relationships with suppliers and resolve payment details prior to entry.+ Enter and manage requisition numbers for Maintenance and other inventoried items as requested.+ Call vendors as necessary for inquiries, scheduling issues, or pickups.+ Perform other duties assigned QC Manager and Plant Manager.**Warehouse Duties 30%**+ Serve as a back up for internal loads going out; create the BOL/Shipping paperwork in AS400 for loads to be shipped.+ Allocates product in Infor to all orders needing to go out; making sure product is clear and meets the customers specifications.+ Entering in lotted inventory into Infor for proper tracking procedures.+ Record outbound B/L's and send original to corporate office.+ Assembling Booking details into files in order to organize documentation for VGMs generated by AA.+ Complete VGM forms for Containers shipped.**JOB REQUIREMENTS:**+ General knowledge of good office practices and business English.+ Ability to learn and apply the Company's rules, regulations and procedures.+ Ability to receive and screen office visitors/telephone calls.+ Ability to type 35 or more words per minute in an accurate manner.+ Ability to interpret and work from oral and written instructions.+ Basic math skills; including a variety of calculations.+ Ability to handle and maintain confidential information.+ Ability to communicate effectively with Proliant personnel, contractors, vendors, suppliers, and other business-related contacts.+ Ability to remain calm and professional.+ Knowledge of organizational methods and the ability to manage multiple tasks/projects simultaneously.+ Ability to operate all necessary plant and office equipment required to accomplish job duties, such as computers, office telephones including voice mail features, fax machines, etc.+ Ability to assist other work-related areas, as required.+ Ability to learn and operate Windows software, such as Microsoft Excel, Microsoft Word, and internal company systems.**BASIC PHYSICAL REQUIREMENTS:**Approximate: 8-Hour Day (may be longer during peak season)**Key:**Occasional = 0% - 33%Frequent = 34% - 66%Continuous = 67% - 100%N/A = Not ApplicableStanding - FrequentSitting - ContinuousWalking - FrequentBending/Kneeling/Crouching/Stooping - FrequentReaching Above Shoulder - OccasionalClimbing (stairs, ladders, etc.) - Occasional**Working on Heights:**Unprotected Heights - N/AProtected Heights - N/ALifting Weights from 0 to 50 pounds - OccasionalPush/Pull/Maneuver Equipment/Products/MaterialsWeighing from 0 to 250 pounds - N/ABeing Around and/or Operating Moving Machinery/Equipment - OccasionalOperating a Vehicle (as a part of your job) - OccasionalRead/Monitor Gauges on Various Equipment/Machinery - Occasional**Hand Movements:**Recording Data - ContinuousOperating Office Equipment - ContinuousOperating Computer - ContinuousSimple Grasping (right and left) - ContinuousFirm Grasping (right and left) - ContinuousFine Manipulating (right and left) - ContinuousFoot Movements to Operate Foot Controls - N/AGood Vision, Corrected to Normal; or Ability to AccessRequired Information and to Perform Job Duties - YesColor Definition - YesGood Hearing, Corrected to Normal; or Ability to Communicateand/or Understand Required Information and to Perform Job Duties - YesAbility to be Mobile throughout Required Work AreasOffice - ContinuousMultiple Locations - OccasionalPlant - OccasionalEquipment/Maintenance or Repair Area - OccasionalRough Terrain - OccasionalOther - N/A**BASIC MENTAL REQUIREMENTS:**This job requires the mental capabilities to learn, comprehend, and communicate, both orally and in writing. Furthermore, logical thinking and common sense in organization are essential in performing this job function.**WORKING CONDITIONS AND EXPOSURES:**General office working conditions exist within a food manufacturing process environment. Minimal contact with plant maintenance areas.#INDHP
Apply Now