Duties - Responsible for daily operation of the Medical Records Scanning Unit with the responsibility of resolving daily problems timely and accurately. - Plans for, organizes, administers, and directs how the support services work will be accomplished for the organizations served - Responsible for basic file room and record maintenance based on procedures outlined applicable national and local policies. - Monitors leads functioning to assure that the HIM file room/ Scanning section consistently meets the medical center demands in providing medical scanning services and medical records to users in a timely manner. - Ensures that all correspondence and medical record documents received in the unit is properly scanned/imported in the patient's medical record with in established timeframes and that backlogged loose filing and electronic files received by any mechanism i.e., email, etc. does not exceed established limits. - Consistently responds and carries out special taskings and / or projects as assigned in a timely, accurate and effective manner. - Maintains, monitors and conducts reviews to ensure all staff resources are appropriately distributed and utilized. - Maintains the confidentiality of health information and office information. - Conducts and/or coordinates effective QA reviews on all areas under his/her purview and reports finding to Chief, HIM, or designee. - Provides initial training to new employees within one day of assignment. Ensures that leads provide continuous training to staff to ensure that all programs are operating in a timely and efficient manner Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 08:00am-04:30 pm Telework: Ad HOC, potential to negotiate a Telework routine Position Description/PD#: File Supervisor/PD905300 Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required Requirements Conditions of Employment - You must be a U.S. Citizen to apply for this job - All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. - Selective Service Registration is required for males born after 12/31/1959 - You may be required to serve a probationary period - Subject to background/security investigation - Selected applicants will be required to complete an online onboarding process - Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/24/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: - Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: planning work to be accomplished by subordinates; setting and adjusting short-term priorities; preparing schedules for completion of work; approving routine request for leave; monitoring amount, accuracy and timeliness of production; providing advice, counsel and instructing employees on work and administrative matters, using work processing software to execute several office automation functions such as storing and retrieving electronic documents and files; knowledge in application of medical terminology, knowledge in computer software such as CPRS and VISTA systems, communicating with various groups of people, personalities, backgrounds; identifying solutions to concerns or problems related to work processes. You will be rated on the following Competencies for this position: - Communication - Customer Service (Clerical/Technical) - Leadership - Managing Human Resources - Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ . Education There is no educational substitution at this grade level. Additional information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities, and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ . This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application . <div class="usajobs-joa-evaluation mobile-display-none usajobs-links"
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