Facilities Assistant Job Description Summary The Facilities Assistant is a part of the Facilities team. They will assist the team with day-to-day operations of the Wolters Kluwer St Cloud office. The Facilities team is responsible for compliance, safety, efficiency, and management of the property. Essential Duties and Responsibilities - Perform daily requests for the building and our employees - Perform simple maintenance tasks as needed such as changing bad lamps in light fixtures, clean and lub exercise bikes, lub door hinges, etc. - Back-up/ cover - our Main Receptionist for daily breaks, lunch, and PTO / days off. Check-in visitors and answering phones while stationed at the Front Desk. - Maintains storage closets, print kiosks, and other facility areas are clean, organized, stocked, and tidy - Assist employees with furniture requests and set up - Assist employees and customers with reserving conference rooms - Assist with company events - Meetings / Company Events / Office Events; Catering, set-up, clean up, etc. - Collect confidential paper and shred as needed - Fire extinguisher and eye wash station monthly checks - Run arrands with company vehicle such as pick up supplies - Be part of the building employee safety team and attend CPR classes provided by company - Assist with annual fire drills, shelter in place, and door audits - Assist with invoicing / bill payment - Provide administrative support for all business departments as needed - Support departments with their internal events and conference room meetings – setups, catering, and scheduling Qualifications: - High school diploma or GED certificate required - Valid driver’s license - Proficient in general computer skills including keyboard/typing and Microsoft Office programs - Excellent oral and written communication skills - Excellent customer relationship skills - Excellent time management and organizational skills - Strong independent work ethics - Must be able to lift 50 lbs - Must be able to use a step ladder (IE: change lamps) - Must be able to walk and stand for extended periods of time when needed Job Notes - Most of the work will be inside the office which is clean, and temperature controlled. - Hours will be Monday – Friday, 8am – 4:30pm (2 breaks and a 30 min lunch).
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