Job Summary **Job Summary** Responsible for the daily operation and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency in the Academic Advising Center and K-12 Initiatives Programs. Responsible for administration, management and support of complex programs such as; Discovery Academy, Career & Tech Education (CTE) Articulated Credit, Technical Skills Assessment (TSA), Manufacturing Skills Standards Council (MSSC), Certified Production Technician (CPT) and co-planning and registration of camps. **Responsibilities include, but are not limited to** * Provide customer service to both internal and external customers of the Academic Advising Center * Manage the Academic Advising Center office * Provide customer service both internal and external for K-12 Initiatives * Manage Office for K-12 Initiatives * Responsibilities may occasionally require working early mornings, attending evening meetings and events Qualifications **Minimum Qualifications** **Knowledge of:** * English sufficient to perform the job duties described below using reading, writing and speaking skills * Spreadsheet, data base management, and word processing software sufficient to create, format, edit, print, and save a variety of documents including letters, email messages, and spreadsheets * Basic accounting procedures sufficient to monitor budgets and to reconcile accounts **Ability to:** * Input data quickly and accurately; type/keyboard a variety of documents accurately at 40 wpm with five or less errors * Must be detail oriented, able to work with minimal supervision, and capable of setting priorities and working under pressure * Effectively handle shifting priorities and adapt to changing demands of ambiguous procedures and rules * Check input and output data for completeness, accuracy, and discrepancies **Skilled in:** * Customer service sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through email and other written correspondence; and have an ability to resolve conflicts and supervise people **Preferred Qualifications** * Two year degree or diploma * Experience working in a higher education setting * Experience working with State of Minnesota-specific computer systems and software programs, such as ISRS, etc. * Knowledge of FERPA and the Minnesota Government Data Practices Act * Knowledge of St. Cloud Technical & Community College and Perkins Consortium policies, procedures and programs sufficient to answer a wide variety of questions * Intermediate Level skills in Microsoft Office Word and Excel-desired skills beyond basic: document sections and columns, format tables, mail merge, document revisions and comments, work with data, work with multiple worksheets, conditional formatting, work with pivot tables and pivot charts * Proficiency in the use of personal computer for electronic mail (MS Outlook), presentations (MS PowerPoint), room and appointment scheduling, and departmental purchasing and billing **Physical Requirements** * Ability to perform work that requires the following: * Primarily sitting: walking and standing occasionally * Occasionally a significant amount of walking or standing; pushing and pulling of arms and legs * Lifting/Carrying 20lb maximum * Ability to perform in a work environment which may include the following physical functions: * Occasional: Standing, walking, reclining, lifting above shoulder, lifting waist to chest, lifting below waist, carrying, pushing, pulling, stooping, kneeling, crouching, twisting/pivot, reaching, repetitive arm, fine manipulation, midrange vision, far vision (over 20), depth perception, visual accommodation, color vision, field of vision. * Frequent: Simple grasp, firm grasp. * Constant: sitting, feeling, talking, hearing, near vision (up to 20). **Additional Requirements** This position requires successful completion of the following: In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU's vehicle use criteria and consent to a Motor Vehicle Records check. Application Details **Other Information** Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/. **Why Work For Us** GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year. **How to Apply** Click "Apply" at the bottom of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637. For additional information about the application process, go to http://www.mn.gov/careers. **Contact** If you have questions about the position, contact Tanya Cimenski at tanya.cimenski@sctcc.edu. * * * AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637or email careers@state.mn.us. Please indicate what assistance is needed. *Job Title:* Administrative Assistant for Academic Advising & K-12 Initiatives Program *Location:* St. Cloud *Job ID:* 45014 *Regular/Temporary:* Unlimited *Full/Part Time:* Full-Time *Who May Apply:* Open to all qualified job seekers *Date Posted:* 04/06/2021 *Closing Date:* 04/20/2021 *Hiring Agency/Seniority Unit:* MN St Colleges & Universities / St Cloud TC-AFSCME *Hiring Agency:* MN St Colleges & Universities / St Cloud TC-AFSCME *Division/Unit:* MnSCU St Cloud TC / MnSCU St Cloud TC Classified *Appointment Type:* Unlimited, Full-time *Days of Work:* M-F *Travel Required:* No *Salary Range:* $17.66 - $23.41/hourly; $36,874 - $48,880/annually *Classified Status:* Classified *Bargaining Unit/Union:* 206 - Clerical/AFSCME *Job Class:* Office and Administrative Specialist, Intermediate *Working Title:* Administrative Assistant for Academic Advising & K-12 Initiatives Program
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